QR code
Equipment · Demo ref. 0001
- Serial no.: DEMO-0001
- Assigned to: Employee A
- Site: Site 1
- Received
- Assigned
- Transferred to site 2
- Incident reported
- Maintenance
Project summary
IT asset management platform: inventory, serial numbers, QR code identification, employee assignments, sites, transfers, returns, incidents, maintenance and a full movement history.
An equipment fleet spread across several sites
Organisations that manage many computers and technical devices need reliable information on inventory, assignments, movements and incidents.
Without a centralised system, answering simple questions (who uses this device, where is it, what happened to it) means cross-checking several sources.
The operational problem
Knowing who uses which equipment, where it is, and what its history and status are becomes difficult without a centralised system, especially when computers and technical equipment are spread across several sites.
What was delivered
- 01
Analysis of an asset's life cycle: receipt, assignment, transfer, incident, maintenance and return.
- 02
Design of a platform centralising inventory, serial numbers, QR code identification, employees, sites and locations.
- 03
Every transfer, return, incident and maintenance action is recorded in a complete history.
- 04
Dashboards and reports to follow the state of the fleet.
Operational improvements made possible
Reliable inventory
Each item is identified by its serial number and QR code.
Clear assignments
You can see which employee uses which equipment, and at which site.
Complete history
Transfers, returns, incidents and maintenance sit in one equipment profile.
Fleet oversight
Dashboards and reports give an overall view of the fleet.
About the illustrations and outcomes
No deployment size, savings or performance figure is claimed, and neither the product name nor the client is disclosed. The interfaces shown are illustrations with fictional data.
What this project shows
Traceability relies on a reliable identifier, here the serial number and QR code, and on systematically recording every movement. Without history, an inventory is just a snapshot.
A multi-site system has to link the device, the person and the place. That relationship is what makes assignments and incidents understandable.
Functional modules
- Equipment inventory
- Serial numbers
- QR code identification
- Employee assignments
- Sites and locations
- Transfers
- Returns
- Incident reporting
- Maintenance tracking
- Full movement history
- Dashboards and reports
Other case studies
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