Stock management software

Why the spreadsheet always ends up lying

A shared stock file is correct the day it is filled in and wrong the next. In between there was a sale not deducted, a return not put back, breakage not declared, and a supplier order received in part.

The gap is not carelessness, it is structural. A spreadsheet has no concept of a movement, only a balance — and a balance with no history is indefensible the moment it is challenged.

What the system tracks

Every movement is recorded with its origin, which makes a discrepancy explainable instead of discovered at stocktake.

• Supplier receipts, including partial deliveries
• Sales movements, synced with the online store
• Returns and restocking after a refused parcel
• Transfers between warehouses or points of sale
• Breakage, loss and expiry declared and traced
• True landed cost per product, fees included

Alerts that actually help

A stockout alert arrives too late: the product is already unavailable. The useful threshold is calculated from your sales rate and your replenishment lead time, not a fixed number entered once.

We also configure the opposite, which is rarely handled: overstock. A product tied up for four months costs cash and usually space.

Batches and expiry

For parapharmacy, cosmetics and agri-food, batch tracking with expiry dates is not optional. It is designed in from the start rather than added later, because retrofitting batch traceability onto existing stock is painful.